HIPAA Compliance for Solo Practitioners
If you're a solo dentist, therapist, chiropractor, NP, or physician — you're a covered entity, and OCR audits you the same as a 50-person clinic. Built for the realities of running a one-person practice without an IT department.
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What OCR Audits in Solo Practitioners
Why solo practitioners face unique HIPAA risk
OCR doesn't size-discriminate
55% of HHS enforcement actions land on practices smaller than 50 employees. The agency views solo practices as more likely to have gaps, not less. Being small is not a defense — and the minimum-necessary fine for willful neglect is $50,000 under 45 CFR § 160.404.
You wear every compliance hat
In a solo practice you are the Privacy Officer (45 CFR § 164.530(a)(1)), the Security Officer (45 CFR § 164.308(a)(2)), and the workforce member doing the actual training. You also have to document each of those roles separately — TrackHIPAA generates the designation letters automatically.
Personal devices are a compliance trap
Most solo practitioners use one laptop for everything: clinical work, billing, personal email, kids' homework. That laptop holds ePHI and falls under the Security Rule. Encryption, access controls, and acceptable-use policy all apply.
Outsourced services compound the risk
Solo practices outsource everything: billing, EHR hosting, scheduling, transcription, virtual receptionist. Each one is a Business Associate. Most solo practitioners signed up for these services years ago without ever executing BAAs — and the audit risk accumulates with every signed-up vendor.
Built For You
What TrackHIPAA does for solo practitioners
Auto-generated Privacy + Security Officer designations
TrackHIPAA generates the formal written designation letters for both roles, signed by you — the foundation document any OCR auditor asks for first.
Single-user SRA wizard
Security Risk Assessment optimized for one-person practices — fewer questions, focused on the assets a solo practitioner actually has (one or two devices, a couple of cloud services).
Personal-device policy
Written policy for using personal devices in a solo practice — encryption, screen lock, separation of personal and clinical data, lost-device procedure.
Outsourced vendor inventory
Tracking sheet for every outsourced service (billing, EHR, scheduling, virtual receptionist) with BAA status, encryption verification, and renewal date.
Up to 5 users — for when you grow
Your $49 plan already includes 5 users, so when you hire a part-time MA or front desk staff, you don't need to upgrade.
Policies Included
Documents customized for solo practitioners
Each policy is generated from your practice profile (state, size, systems used) and signed off by you as Privacy Officer.
- Notice of Privacy Practices
- Privacy Officer Designation Letter
- Security Officer Designation Letter
- Security Risk Assessment (solo)
- Personal Device & Workstation Policy
- Outsourced Vendor Inventory & BAA Log
- Self-Training Acknowledgment
Plus 25+ additional policies covering every HIPAA requirement — full list on the pricing page.
Frequently Asked