HIPAA Compliance Built for Dental Practices
AI-powered documentation for solo dentists, group practices, and pediatric specialists. Tailored to the dental workflow — patient charting, imaging systems, dental lab BAAs, and CDT-coded billing.
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What OCR Audits in Dental Practices
Why dental practices face unique HIPAA risk
Dental labs are Business Associates
Every dental practice routinely transmits PHI to outside dental labs for crowns, dentures, and orthodontic appliances. Each lab requires a signed Business Associate Agreement under 45 CFR § 164.502(e). HHS has fined practices for missing BAAs alone — most notably the $750,000 Cancer Care Group settlement in 2015.
Imaging systems hold ePHI
Digital pano, cephalometric, and intraoral imaging systems store ePHI under the Security Rule (45 CFR Part 164 Subpart C). Workstation encryption, audit logging, and unique user IDs are required — and routinely missing on small-practice imaging setups.
Front-desk PHI exposure
Most dental practices have shared front-desk workstations and exposed scheduling screens visible to patients in the waiting area. Without automatic logoff, screen positioning, and minimum-necessary controls (45 CFR § 164.514(d)), this is a routine source of audit findings.
OCR targets small practices
55% of HHS enforcement actions hit practices smaller than 50 employees. Small dental practices are disproportionately audited because compliance programs are easier to find missing.
Built For You
What TrackHIPAA does for dentists
Dental-lab BAA generator
Pre-populated BAA template with the required clauses from 45 CFR § 164.504(e)(2), branded to your practice, ready to send to each dental lab.
SRA tailored to dental workflows
The Security Risk Assessment wizard prompts on dental-specific assets: imaging servers, intraoral scanners, treatment-plan software, billing services, dental labs.
Notice of Privacy Practices
NPP customized to dental practice — covers treatment, payment, and the specific operations of a dental office. 45 CFR § 164.520-compliant.
Training tracker for dental staff
Document HIPAA training completion for dentists, hygienists, dental assistants, and front-desk staff. Audit-ready records under 45 CFR § 164.308(a)(5).
Breach response for dental incidents
Workflows for the common dental-practice incidents: lost laptop, ransomware, stolen imaging drive, misrouted lab order.
Policies Included
Documents customized for dentists
Each policy is generated from your practice profile (state, size, systems used) and signed off by you as Privacy Officer.
- Notice of Privacy Practices
- Business Associate Agreement (dental lab edition)
- Security Risk Assessment
- Workforce Security & Sanction Policy
- Training & Acknowledgment Forms
- Breach Response Procedure
- Risk Management Plan
Plus 25+ additional policies covering every HIPAA requirement — full list on the pricing page.
Frequently Asked